Planning an outdoor event brings with it many decisions. Among them is the choice whether to rent or buy a tent. This can significantly impact your budget and the overall experience of your event.
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Renting tends to be the more cost-effective option for one-time events. However, it's crucial to take into account not only the obvious rental fees but also the potential hidden costs that can quickly add up. Plus, if you anticipate using a tent repeatedly&#;for long-term events or multiple occasions&#;purchasing may be the better financial decision in the long run.
Rental companies typically offer daily or weekend rates. Our research indicates that if you plan to use a tent for an extended period or for between three to five separate events, purchasing a tent could pay for itself. This guide is designed to assist various planners:
Individuals organizing a one-day birthday party celebration
Nonprofits conducting annual outdoor fundraisers
Businesses hosting seasonal events
Bars or restaurants
requiring continuous coverage over their patios
Party
tent rental companies
assessing their ROI
We&#;ll explore the costs of both renting and buying to help you make the best choice for your specific needs. If you decide that purchasing a tent is the right path, reach out to us. As a leading tent manufacturer, we specialize in crafting tents that provide lasting value, perfect for those hosting frequent events.
Tent Rental Prices for 9 Items + Investment Payback Period (if Purchasing Instead)
Party tent rental prices are influenced by several factors including the quality of tent materials, tent style, location, and availability. Prices can vary significantly between rental companies. For the most accurate pricing tailored to your event, we recommend contacting your preferred vendor directly.
1. Frame Tents
The frame tent is celebrated for it&#;s versatility and optimal use of space, offering an unobstructed area underneath for events. They are particularly valuable for long-term party tent rentals or installations, typically lasting 6-8 months. Choose from the classic tent or clear top options.
Frame tents can be set up on concrete where staking is not an option. For installations on hard surfaces, frame tents can be secured using tent ballasting systems or concrete anchors. It&#;s important to note that these alternative anchoring methods may influence both rental and purchase costs.
Tent Size
1 Rental
3 Rentals
5 Rentals
10 Rentals
Purchase
20x20
$600
$1,800
$3,000
$6,000
$3,600
20x30
$675
$2,025
$3,375
$6,750
$4,600
20x40
$900
$2,700
$4,500
$9,000
$5,600
20x60
$1,350
$4,050
$6,750
$13,500
$8,300
20x80
$1,800
$5,400
$9,000
$18,000
$10,500
30x30
$1,050
$3,150
$5,250
$10,500
$6,100
30x45
$1,500
$4,500
$7,500
$15,000
$8,300
30x60
$2,025
$6,075
$10,125
$20,250
$10,500
30x75
$2,300
$6,900
$11,500
$23,000
$12,800
30x90
$2,550
$7,650
$12,750
$25,500
$15,100
40x40
$1,800
$5,400
$9,000
$18,000
$10,900
40x60
$2,700
$8,100
$13,500
$27,000
$15,000
40x80
$3,600
$10,800
$18,000
$36,000
$19,100
40x100
$4,500
$13,500
$22,500
$45,000
$23,300
2. Pole Tents
The pole tent is distinguished by its iconic center poles, which create striking arching peaks. This design, however, means you&#;ll need to plan your event space around these central structures.
Best suited for softer ground, pole tents require staking and are ideal for shorter-term use, such as weekend or single-day events. Generally, they are more cost-effective than a frame tent due to their simpler setup and teardown requirements.
Tent Size
1 Rental
3 Rentals
5 Rentals
10 Rentals
Purchase
20x20
$450
$1,350
$2,250
$4,500
$2,700
20x30
$600
$1,800
$3,000
$6,000
$3,500
20x40
$750
$2,250
$3,750
$7,500
$4,500
20x60
$1,050
$3,150
$5,250
$10,500
$6,900
20x80
$1,250
$3,750
$6,250
$12,500
$9,000
30x30
$900
$2,700
$4,500
$9,000
$5,900
30x45
$1,100
$3,300
$5,500
$11,000
$8,300
30x60
$1,350
$4,050
$6,750
$13,500
$10,500
30x75
$1,500
$4,500
$7,500
$15,000
$12,800
30x90
$2,025
$6,075
$10,125
$20,250
$15,100
40x40
$1,400
$4,200
$7,000
$14,000
$7,500
40x60
$2,100
$6,300
$10,500
$21,000
$10,500
40x80
$2,400
$7,200
$12,000
$24,000
$13,500
40x100
$3,000
$9,000
$15,000
$30,000
$16,500
Reach Out to Us for Your Next Event Tent
Let our team guide you every step of the way, ensuring your next outdoor event is a success. Contact us today to purchase your top-of-the-line party tent, complete with comprehensive post-sale support for hassle-free installation. We&#;d love to help!
3. Keder Tents
Keder tents combine the versatility of frame tent options with enhanced features for a sleeker look and better performance. They utilize a keder track system that allows the fabric to slide smoothly into the frame, ensuring a tight fit that minimizes noise from wind.
The fabric's secure fit also offers excellent protection against inclement weather, allowing for easy removal and reattachment of the tent top without full dismantlement. This makes keder tents a preferred choice for both ease of installation and long-term durability. While they are a bit more costly, their easy installation and lasting durability justify the investment.
Tent Size
1 Rental
3 Rentals
5 Rentals
10 Rentals
Purchase
20x20
$700
$2,100
$3,500
$7,000
$4,908
20x30
$775
$2,325
$3,875
$7,750
$6,951
20x40
$1,000
$3,000
Link to Qicai
$5,000
$10,000
$8,994
30x30
$1,150
$3,450
$5,750
$11,500
$7,480
30x45
$1,600
$4,800
$8,000
$16,000
$10,306
30x60
$2,125
$6,375
$10,625
$21,250
$13,209
4. Tent Sidewalls
Tent sidewalls are an excellent addition for those seeking extra protection, enhanced privacy, or a stylish element for their event. These walls are designed for easy installation and removal, allowing you to adapt to changing weather conditions by shielding guests from wind and rain as needed.
Sidewalls come in a variety of styles including solid white, clear, and with windows. The choice of style can significantly impact cost, especially since clear sidewalls typically require more maintenance to keep them pristine. To manage costs effectively, consider mixing and matching&#;combine more economical solid sidewalls with the elegant window options.
STYLE
SOLID
CLEAR
WINDOW
SizeRent
Purchase
Rent
Purchase
Rent
Purchase
7x10
$10.00
$110.99
$15.00
$139.99
$12.50
169.99
7x15
$15.00
$127.99
$22.50
151.99
$20.00
187.99
7x20
$20.00
$196.99
$30.00
231.99
$25.00
267.99
7x30
$30.00
252.99
$45.00
289.99
$35.00
367.99
8x10
$15.00
112.99
$20.00
173.99
$17.00
171.99
8x15
$20.00
130.99
$30.00
185.99
$25.00
190.99
8x20
$25.00
211.99
$40.00
261.99
$35.00
272.99
8x30
$35.00
269.99
$50.00
327.99
$45.00
373.99
5. Tables
Tables are a crucial consideration for any outdoor tented event. Renting tables is an excellent choice if you need a temporary solution or don't want the hassle of storage. On the other hand, owning tables can be more cost-effective for venues that host events regularly. Whether you prefer rectangular banquet tables for conferences or round tables for intimate wedding receptions, there's a variety of styles to suit any theme and budget.
Table Type
Size
Rental Price
Purchase Price
Round
60" Diameter
$10
$110
Rectangular
6' x 30"
$12
$120
6. Chairs
Chairs are just as important as tables when planning your event setup. The wide array of available sizes and styles ensures you can find the perfect match for your event's aesthetic and budgetary needs. For outdoor events, consider seats designed for outdoor use to prevent them from sinking into soft ground&#;a small detail that can make a big difference in guest comfort.
Chair Type
Rental Price
Purchase Price
Basic White Plastic
$2
$13
Heavy Duty Plastic
$2.75
$20
Wood
$4.75
$30
Metal
$5.50
$25
Need a Customized Outdoor Tent? Chat with Us
Looking to enhance your event with an elegant tent? Your search ends here! Call us today and let our team of experts guide you to find the perfect tent that will transform your special day into an unforgettable celebration.
Discover the many options we offer by calling us: 920-431-
7. Tent Lighting
Illuminate your event space with the right tent lighting, which plays a crucial role, especially under tents made from 16oz blockout vinyl that prevents sunlight from penetrating. Choose lighting that complements your event's theme, from fairy twinkle lights and warm bistro lights to dramatic spotlights.
Whether you're repurposing Christmas string lights for a backyard wedding, renting, or purchasing for a venue, the right lighting will add a magical sparkle to your celebration.
Use this tool to ensure you have enough lighting for your tent size.
Lighting Type
Rental Price
Purchase Price
String Lights
$10
$50.00
LED Lights
$20
$100.00
Lanterns
$8
$30.00
Chandelier
$50
$200.00
Spotlight
$30
$150.00
Disco Ball
$20
$80.00
8. Tent Flooring
Flooring is an essential accessory that elevates the ambiance of any outdoor event, ensuring that guests can move comfortably or party on the dance floor without concerns about uneven ground or footwear choices.
Options range from elegant wood and stylish tile to practical rubber, with modular styles that lock into place being particularly versatile. For venues hosting repeated events, purchasing flooring may be a worthwhile investment. However, for a one-time event, renting is often the more cost-effective choice.
Flooring Type
Rental Price / Sqft
Purchase Price / Sqft
Carpet
$1.50
$10.00
Wood
$3.00
$25.00
Plastic Tiles
$1.00
$8.00
Artificial Turf
$1.20
$6.00
Rubber Mats
$1.80
$12.00
9. Table Linens
Linens elevate the elegance of any special event, making them a smart investment for venues, churches, or community centers hosting regular gatherings. With a diverse range of styles and colors available, it's easy to find the perfect match for your venue's aesthetic.
For those hosting one-time events or looking to avoid the hassles of maintenance, renting linens is an ideal solution. This option not only frees you from the responsibilities of storage and care but also allows for versatile styling for different occasions.
Linen Type
Rental Price
Purchase Price
Table Cloth
$5
20
Chair Cover
$2
8
Table Runners
$3
$12
Napkins
$1
$3
Choosing The Right Tent to Exceed Your Event Goals
Now that you understand the differences between renting and buying, you're better prepared to make decisions for your event. If you're ready to invest in your own tent or sidewalls, contact us at 920-431-.
As a premier tent manufacturer based in the Midwest, we pride ourselves on using locally sourced, American-made materials to create high-quality products. Whether you need a rush order or have specific customization needs, our team is equipped to deliver excellence, ensuring your tent arrives well before your event.
Investing in a tent not only saves you from recurring event rental fees but also gives you the flexibility to host events on your terms. We offer a variety of customization options, from size and fabric color to branded printing, allowing you to find the perfect fit for your event&#;s theme and requirements.
We're here to support your next event planning journey every step of the way. From detailed installation guides and video setup tips to insightful articles, we equip you with all the necessary tools to successfully set up your tent.
Have any questions about buying versus renting? Our knowledgeable team is just a call away, ready to help you bring your event vision to life. Get in touch with us today!
Polyester, Silnylon, DCF or Cuben fiber, Polycotton canvas and PE? Understanding more about tent fabrics will help you make the right choice when looking at tents for sale. It can be confusing with so many different fabrics, coatings and specs. Below are some pros and cons of the most common tent fabrics and what they are most suitable for. Or check out our article for more on tent fabric specs and coatings
Polyester
Polyester is the most common fabric used in tents. It&#;s a popular choice as it does well in various weather conditions and is affordable. Polyester doesn&#;t change shape when wet, is waterproof when coated, performs ok in sunlight, is more durable than nylon, is of a reasonable weight and can pack down fairly small.
Nylon
Nylon is generally stronger and lighter than polyester but can also tear easily (be sure to get Ripstop fabric) so suitable for smaller ultralight and light weight tents and not bigger family sized tents. The fabric must be coated with Silicone (hence silnylon) and/or PU to make nylon waterproof. Nylon can be weakened by UV exposure so limit time in direct sunlight if possible.
Dyneema Composite Fiber (DCF) / formerly Cuben Fiber
DCF is the ultimate light weight tent fabric, Dyneema fibres (15x stronger than steel of same weight) enclosed in a polyester film. It&#;s the lightest, strongest, and most durable material but unfortunately also by far the most expensive. Weighs less than half of silnylon but costs four times as much, is waterproof and doesn&#;t absorb water. But there is no &#;give&#; in DCF and care is needed when pitching as it won&#;t stretch into shape and may puncture. Not heat resistant so don&#;t cook under it. The &#;miracle fabric&#; of ultralight lovers &#; at a price.
Cotton Canvas
Cotton canvas is the original tent fabric your grandad probably used - thick, durable, breathable, expands and swells when wet to seal off any holes. May leak the first time in rain as the swelling process takes place so needs to be weathered/seasoned before being used. Canvas is heavy and bulky and requires a lot of effort pitching and transporting.
Polycotton Canvas
Polycotton is a blend of cotton canvas and polyester that makes a lighter, stronger canvas. It can be uncoated but is usually treated with coatings to repel water and improve mould and mildew resistance. Its durability, breathability and weather resistance make it great for family camping tents, swags and roof top tents.
PE (Polyethelene)
Usually black or grey, a thick, tough, durable plastic-like material used for tarps and tent floors. Ideal for floors as its affordable, hard-wearing, waterproof and easily cleaned.
PVC (Polyvinyl Chloride)
Heavy duty PVC is used to meet the most rugged demands of the elements and environment with people constantly walking on it. Tough and durable but heavy and bulky. Commonly used in conjunction with canvas tents.
Mesh
Mesh netting of varying strengths, thicknesses for inner tent walls to keep insects out. Windows and doors often have a mesh layer that is light weight and offers protection from bugs, better ventilation and reduces internal condensation.
Be aware that performance and quality of these fabrics can vary depending on the specifications and coatings applied. If you have any questions then just contact us at Intents Outdoors and we&#;ll do our best help out.
Contact us to discuss your requirements of tent cloth price. Our experienced sales team can help you identify the options that best suit your needs.